FREIGHT CARRIER VERIFICATION
PrimeVitas independently verifies every carrier's FMCSA operating authority, safety rating, and insurance before load tender — blocking unauthorized, unsafe, and uninsured carriers in real time. Sub-millisecond. Before the truck rolls.
THE SCENARIOS
These aren't edge cases. Every freight broker, 3PL, and shipper faces them. When a carrier isn't who they claim to be — and cargo is lost, damaged, or someone gets hurt — the question becomes: did you verify? PrimeVitas makes sure the answer is always yes.
A broker tenders a $180,000 refrigerated load to a carrier that was actively authorized three months ago — but whose operating authority was revoked by FMCSA two weeks prior for insurance lapses. The load ships. The carrier has an accident. The broker's manual process hadn't caught the revocation. Negligent selection lawsuit follows. PrimeVitas checks FMCSA operating authority status on every tender, in real time — not from a cached snapshot.
A carrier's BIPD insurance policy lapsed and FMCSA pulled the filing. The carrier is still in the database — still looks active in the broker's TMS. A load is tendered. There's an accident with property damage and personal injury. The insurance claim gets denied — the policy wasn't in force. The shipper looks to the broker. PrimeVitas independently verifies BIPD insurance on file with FMCSA on every single load tender — not once a quarter.
A carrier with an FMCSA UNSATISFACTORY safety rating — the most severe designation FMCSA issues, indicating the carrier poses an imminent hazard — was on a broker's approved list because the last audit was eight months ago. The rating changed in between. A load rolls. An incident occurs. The rating was public. The broker had a duty to know. PrimeVitas blocks every tender to any carrier rated UNSATISFACTORY. No exceptions. No overrides.
FMCSA placed a carrier out of service following a compliance review — prohibited from operating until corrective actions are completed. The OOS date was in the FMCSA database. The broker's verification process ran weekly. The load was tendered mid-week. Three days later, a DOT officer flagged the truck at a weigh station. The shipment was impounded. The shipper missed their delivery window — and their customer. PrimeVitas checks OOS status in real time on every tender.
WHAT WE VERIFY
Our proprietary, purpose-built verification architecture independently assesses every carrier across every dimension of FMCSA compliance — simultaneously, sub-millisecond, before the load is tendered.
Every carrier's FMCSA operating authority independently verified in real time — common authority, contract authority, broker authority — before every tender. Revoked, suspended, or inactive means DO NOT TENDER.
FMCSA safety ratings independently verified on every load — SATISFACTORY, CONDITIONAL, or UNSATISFACTORY. UNSATISFACTORY is an automatic hard block. CONDITIONAL triggers enhanced vetting before tender is allowed.
Bodily Injury and Property Damage insurance independently verified on file with FMCSA on every tender. Required coverage verified active — not from your internal records, from the federal database, in real time.
Out-of-service designations independently verified before every tender. An OOS carrier is prohibited from operating — PrimeVitas blocks the load before it rolls, not after the weigh station does.
Carrier MCS-150 biennial update status independently verified — an outdated filing is a signal of inactive or non-compliant operation. Flagged automatically before tender decision is made.
Every carrier verification is recorded in CLAUDIT — a cryptographically signed, immutable audit record. If a dispute or lawsuit arrives, you have a timestamped record proving due diligence at the moment of tender.
BROKER LIABILITY
Federal courts have repeatedly held freight brokers liable for cargo claims, accidents, and personal injury when the plaintiff can show the broker failed to exercise reasonable care in selecting a carrier. "We didn't know" is not a defense when the information was available in the public FMCSA database.
Every broker has a duty to verify. The question in litigation is whether your verification process was systematic, documented, and current — not whether you ran a check once six months ago. PrimeVitas makes every verification systematic, real-time, and automatically documented.
"The carrier was in our system as approved. We didn't check again. That was the argument. We lost."
WHAT PRIMEVITAS DOCUMENTS ON EVERY TENDER
REGULATORY COVERAGE
Our purpose-built verification architecture covers the federal standards that govern carrier selection, broker liability, and freight safety compliance in the United States.
49 CFR Part 365 — federal operating authority requirements for motor carriers. Common, contract, and broker authority status verified independently in real time on every load tender.
The federal statute governing carrier liability for cargo loss and damage. Carrier authorization status verified at tender is foundational to broker liability defense under Carmack doctrine.
49 CFR Parts 385 and 390 — carrier safety fitness determinations and out-of-service criteria. Safety ratings and OOS status independently verified before every load is tendered.
49 CFR Part 387 — minimum insurance requirements for motor carriers. BIPD insurance on file with FMCSA independently verified on every tender, not relying on carrier-provided certificates.
INTEGRATION
One API call before load tender. Our purpose-built architecture independently verifies the carrier and returns the verdict — VERIFIED or DO NOT TENDER, what failed, why, and a cryptographically signed audit record — sub-millisecond. Plug into any TMS in minutes.
THE CARRIER
Apex Freight Solutions LLC
Load tender — 44,000 lb dry van · Chicago → Dallas
VERDICT
DO NOT TENDER
verdict: REJECTED
sub-1ms
verification time
REASON
Operating authority revoked — common authority status: R. BIPD insurance not on file with FMCSA.
CLAUDIT record signed · confidence 1.0
Your TMS or dispatch system has a carrier ready to tender. One POST with the MC or DOT number. Any language. Any platform. Zero changes to your existing workflow.
Our purpose-built verification architecture independently checks operating authority, safety rating, insurance, and out-of-service status — simultaneously, against live FMCSA data, in a single sub-millisecond window.
You receive the verdict before the load is offered. VERIFIED with a signed audit trail, or DO NOT TENDER with the exact failure — revoked authority, unsafe rating, missing insurance, or out-of-service status.
GET STARTED
Join the freight brokers and 3PLs running PrimeVitas in production. 14-day free trial. No credit card required. Plug into your TMS in minutes.
No manual audits · Live FMCSA data · 100% deterministic · Sub-millisecond · Cancel anytime